Forms And Letters

The hrMecca administration system integrates with Sun Microsystem's Open Office word processing package. Complex forms and letters can be set up with Open Office and data from the system can be merged into the document. Complex tables with multiple records such as earnings can be set up. Conditional text can appear or not appear based on the values of the employee data.

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In the example form letter that follows, we'll take the candidate data from the screen on the right and merge it with a job offer form letter.

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The dialog to the left has been setup by an implementer. Configuration XML determines the document description and fields (dates in this example) that appear on this dialog.

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When this letter is run, the following job offer letter is produced.

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When there are no performance bonuses or stock options available, the letter has been configured to suppress these sections.

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The XML that created the job offer letter dialog is shown below. It also contains the configuration information that causes the bonus and stock option sections to disappear when the candidate screen does not have any corresponding data.

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The Open Office authoring environment is shown below. The dialog in the upper right hand corner is used to merge data elements from the hrMecca administration into the document. A separate dialog allows the implementer to tag sections of text that can then be deleted when the data meets the conditions specified in the delete XML shown above.

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